Large Case Scanning
With a number of industrial-grade, high-speed scanners in our facility, ARS has the capacity to handle bulk scanning or file conversion for any large case litigation or file conversion project.
Document Retention
ARS currently guarantees document retention to our clients for at least five years from the date the materials were scanned. Let us know if you require longer retention.
File Preparation
Before documents are scanned, our imaging staff removes and discards paper clips, staples, and two-hole bindings. At the scanning stage, a decision is made to scan sticky notes if they contain relevant information, otherwise they too are discarded.
Document Scanning
ARS's scanning software automatically straightens misaligned pages, corrects pages that are too light or too dark, and enhances difficult to see markings made with highlighters, carbon paper, or pencils.
Divider Tabs
All medical records are organized with tab dividers that identify different hospital records, charts, billings, medical history and doctors' notes.
Image Formats
ARS can store images in all popular formats including .jpeg, .tif, and .pdf. In addition, we can use Optical Character Recognition (OCR) to facilitate more detailed searches of scanned documents. If you have another file type or image format that you need, contact us for more information.
Document Indexing
Locating and retrieving particular documents is accomplished by indexing. ARS indexes documents by attaching a number of words to a document's database record. Once these words are sorted, a search can be performed on the database allowing you to retrieve your documents quickly and easily.
Page Numbering
To organize documents and ensure document completeness, ARS electronically page numbers documents as part of the scanning and document import process. Easily identified page numbers that range across all the sheets are added to every page of your scanned document package.
Document Anotation
As with Page Numbering, any wording can be added as a header, footer, or across a document, in another color or a shade.
Secure Premises
We are also acutely aware of the sensitivity of litigation documents, so projects can be scanned on your premises or at our secure facility in Whittier, California.
Project costs and turnaround are negotiable, so call ARS for details at 866-696-4277.